Saturday, January 05, 2019

Contact Management is integral to the overall success of your business

When you start a business, there are a lot of aspects that you need to look after. And as the business grows, a plethora of new factors get added to that list. In simple words, as we grow in our business, the process becomes more complex.

When the business becomes more complex, we need to manage a lot of things simultaneously to ensure smooth operations. Managing the processes, the workforce, finances, and everything related to the business becomes tough but is a necessity.

Contact management is one such aspect of any growing business. Whether it is a new business with only a few employees or a huge multi-national company with thousands of workers, managing their contact information is a daunting task. However, we must pay sufficient attention to it as contact management is integral to the overall success of your business.

In this article, I am going to talk about the following:
  • What is Contact Management?
  • How is Contact Management helpful?
  • How does it help in time management and productivity?
  • Best Contact Management Software.
  • My Course on Time Management and Productivity.


What is Contact Management?

Contact management, in simple words, is a system where you can manage the contact information of all the employees of your organization.

When I say ‘manage the contact information,’ I mean everything including the employees’ data, contact information like email and phone numbers, and relevant organizational information, like hierarchy, position, teams and strategical groups. Everything needs to be on books and very well managed.

Often in business, the company address book looks very clumsy with overwhelming information. Also, while sharing employees’ information, the privacy needs to be taken into consideration as well. We do not need to share every data point with everyone in the company. Contact management needs to be smart!

How is Contact Management helpful?

Contact management helps to deal with the overwhelming company address books. With proper contact management, we can increase our productivity, efficiency and manage the overall time effectively. Yes, contact management is a time management tool as well.

Contact management turns your several overlapping and non-connected business contacts and/or contact lists into an easily manageable and integrated company address book. Typically, this employee information is easy to access from everywhere and to share with co-workers or business contacts in real-time.

Having a contact management software in place is very much needed, and we cannot overlook its contributions. Let’s now see how can a contact management software help in time management and productivity.

How does it help in time management and productivity?

Managing contacts and employee profiles is a very time-consuming process and needs a lot of workforces to manage everything as per the prescribed system. Using software will logically reduce manual involvement and also streamline the process.

A contact management software can automate a lot of manual jobs, which will increase the productivity of the team and the organization, overall. A software can schedule appointments, align formats and use standard forms to enter data so that we get consistency all over the system.

When we store data in flat file spreadsheets, like in Excel files, there is a risk of human errors. Using a contact management software eradicates such issues as well. If there are no errors in the data, there is no need for any rework or proofreading and hence, we can save a lot of time.

A contact management software is integral to time management and productivity. So, we get to the next big question here – which is the best contact management software that is available in the market? Let’s look into this now.

Best Contact Management Software

There are a lot of CRM (Customer Relationship Management) software available in the market and they also take care of contact management. Salesforce, HubSpot, Active Campaign & FreeAgent are a few top CRM software. There are a lot of awesome features in these for which various users like different applications. I must agree that these have features which are very purposeful and effective as far as contact management is concerned.

However, the one I like is Pobuca Connect - the dedicated Contact Management software for teams and businesses. With Pobuca Connect you can optimize the way your company stores & communicates with business contacts for FREE.

Pobuca Connect
Pobuca Connect is a very robust, effective and reliable contact management software application which is used by big organizations, small and medium businesses and individual teams alike. It is a dedicated contact management software that helps the team members collaborate in real time. It ensures smooth communication and improved productivity.

There are a lot of collaboration-friendly features in the application which help the users or the institutions enhance their overall operational productivity. Pobuca Connect is a cloud-based application that offers software as a service. The unique selling proposition of Pobuca Connect is their inimitable feature which enables the members to share business contact information with colleagues across multiple devices namely, desktops, laptops, smartphones, and tablets.

We must have experienced that working on employee contact lists, and performing tasks like copying information and importing contacts from various disconnected sources to a centralized list of contacts is very time-consuming. On top of that, human involvement in these processes can lead to manual errors, which hinder operations if not corrected in time.

This is where a contact management software, like Pobuca Connect, comes into effect and pulls us out of this struggle. It not only makes the employees’ life easier but also removes any chances of manual errors. This is why Pobuca Connect is one of the most reliable contact management software used in the industry today.

Here are the various features of Pobuca Connect that make the application unique and very user-friendly.
  • Keyword Search
  • Invite Co-workers
  • Mobile offline access
  • Smart search and filters
  • Custom fields in contacts
  • Reminder to call a contact
  • Integrated personal assistant
  • Optimized for Mobile Workers
  • Total Control on User Permissions
  • Campaigns-ready texts and emails
  • Field sales automation and merchandising
  • Share contact information or your digital business card
  • Separated contact lists for co-workers, external contacts and organizations


Pobuca Connect can be Integrated with the following as well:
  • O365
  • Zapier
  • Vodafone OneNet
  • Microsoft Dynamics CRM
  • Microsoft Active Azure Directory


Visit their website by CLICKING HERE or using the link here below to know more about the product. There are few videos on YouTube as well, which are very informative.
Company Website: https://connect.pobuca.com/

You can access their mobile app at: https://connect.pobuca.com/download

Contact management is integral to the overall success of your business. In my online course, I have a dedicated lecture on contact management as well as other techniques that can make you effective and more productive in your daily work. Let’s now talk about that course of mine, which is available on Udemy at present.

My Course on Time Management and Productivity

I have a course on time management and productivity which goes by the name POWER Freelancing - Productivity and Time Management System. I talk a lot about time management and productivity in this course using a 5-step system called POWER Freelancing.

POWER in POWER Freelancing stands for Preparation, Organization, Work, Evaluation, and Relaxation. In this course, I have explained each of these and told why these are very important steps in the POWER Freelancing system, which can enhance your workability, make you highly productive and manage your time most optimally.

CLICK HERE to visit the Course page on Udemy and check out the course description, course curriculum, and you will know all the details about that course. Please feel free to check the promo video and the FREE preview lectures before you enroll. These will provide much more details about the course as well.

You may use the following link or the Coupon Code (POWER9.99) if you want to take the course for a discounted price of just $9.99. Hurry! These coupons are available for only the next few enrollments.


With this, I have come to the end of this article. I hope you now understand by now, why and how, contact management is integral to the overall success of your business. Pobuca Connect can enhance the user experience and make the employees manage their time better and hence, become more productive and efficient.

If you have any queries, please feel free to ask in the comments. I will be happy to assist you in this context. Thanks for being here. I will get back with another article soon.


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You may also want to check out our YouTube Channel, where we post videos with various freelancing tips and tricks, which can definitely boost your freelancing career and business! The Channel name is The Indian Freelancer and can be accessed here: www.YouTube.com/TheIndianFreelancer.

Thanks a lot,
The Indian Freelancer
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